Pothole report, Gazipur

About this task

In Gazipur’s industrial belt, heavy vehicles break the roads fast. Dividing an area’s roads, listing each pothole and broken stretch with a photo, map location, rough size and risk; then handing it to the municipality or upazila engineer’s office, and a month later checking how many were mended.

Why it matters

Potholes overturn rickshaws, throw motorbikes and hold up ambulances. A precise list in the authority’s hands makes it easy to decide what to mend first.

What changes after

At least twenty potholes listed with photo and location; the authority’s received copy; an update a month later.

Who can join

Anyone with a smartphone.

What it costs

Getting ready, step by step

• 7 days before

  Fix the area's edges; split its roads into four parts on a map.

  Find out which roads belong to the municipality, LGED or the roads department.

• The day before

  Make a shared sheet: number, road name, map link, rough size, risk (low/medium/high), photo number.

  Check everyone's phone has location on and the camera shows the date.

• On the day

  Each walks their part: a far and a near photo, map pin and size for each pothole.

  At midday merge everything in one sheet; check for duplicates.

• 2–3 days after

  Print the list and hand it in with the application; get a stamp and date on the received copy.

  Put a photo of the received copy in the proof.

• A month later

  Go back to the same spots and see how many were mended; take new photos.

  Return to the office with the update, or raise it through 333.

Who does what

• Lead (1): Splits the area, keeps the sheet, hands in and follows up. — ____________
• Surveyors (2): Photo, pin, size and risk for each pothole in their part. — ____________
• Sheet and checking (1): Surveys a part too, and enters everyone's data in the sheet, removes duplicates, matches photo numbers. — ____________

The day, hour by hour

• 07:30Gather, split parts, safety talk: photos only from the pavement or road edge.
• 08:00Survey starts in each part.
• 10:00Water break in shade; enter the first round in the sheet.
• 10:15Survey the rest.
• 11:30Meet up; merge the sheet, remove duplicates.
• 12:00Mark the five most dangerous at the top of the list.
• 12:30Done; fix the day to print and hand in.

What can go wrong, and what to do

• Being hit by traffic while photographing → Never stand mid-road; shoot from the pavement or edge, zoom if needed; on busy roads go in pairs, one watching traffic.
• The office refuses the list or a received copy → Ask politely again; otherwise send by post and keep the receipt, or raise it via 333.
• Injury falling into a water-filled pothole → Never test a flooded pothole's depth with your foot; use a stick or estimate.

Useful numbers

• 999National emergency: police, fire, ambulance (free)
• 333Government information, services and complaints

Team notes